Winter Tournament Finals Results

The valiant captains spent two hours clearing snow from one of the carpet courts so the finals could go ahead as planned on Sunday 18th March. The singles have yet to be played.
The Mixed Doubles
Other results as follows:
Men’s Singles
James Wheatley v Roland Fohn
Yet to be played 
Ladies Singles
Valentina Walsh v Nathalie Kelly
 Yet to be played
Men’s Doubles
James Wheatley & Peter Wheatley
John Grieve & Peter Whitehead
6-2 6-4
Ladies Doubles
 Viki Royce & Angela Sweet
Ruby Thorne & Nathalie Kelly
6-4 7-6
Mixed Doubles
Peter Foster & Sarah Burden
Tim Hurdle & Lenie van Dooren 
6-2 4-6 6-4
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On March 15th, 2018, posted in: Latest News by

AGM – 27th March 2018 at 8pm


The Club’s AGM will be held in the clubhouse on Tuesday 27th March at 8pm

If anyone is interested in joining the committee we would be delighted to hear from you. To discuss this further please speak to Keith (07711 771401) or Vanessa (01372 463740). Nominations should be made on the notice in the clubhouse. We would be especially interested in someone with good social media skills.


  1. Apologies for absence
  2. Minutes of the AGM held on 22nd March 2017
  3. Secretary’s report
  4. Membership secretary’s report
  5. Treasurer’s report
  6. Subscription rates
  7. Captains’ reports
  8. Junior report
  9. Election of Officers and Committee
  10. Resurfacing courts 1,2 & 3

      – discussion on court surfaces followed by vote

      – please see paper below


 Minutes of the 90th Annual General Meeting held on

Wednesday 22 March 2017 at 8pm in the clubhouse.

Present:             Keith Tilson in the chair and 22 other members

  1. Apologies were received from 12 members
  2. Minutes of the previous AGM

The minutes of the meeting of 16 March 2016 were approved and signed.

  1. Secretary’s report

–     We celebrated the Club’s 90th birthday with a tea party. Many people played with old wooden rackets and some ladies wore long skirts. Thanks to the social committee.

–     The mini courts and wall were painted finishing the new development. Both are popular with junior members.

–     The clubhouse floor continued to be a problem. Some boards have been removed to allow for greater expansion.

–     The front door lock and hot water boiler were both renewed. Thanks to Frank who has had a very busy year.

  1. Membership secretary’s report

–     Membership numbers are very similar to last year.

–     Anna Lise thanked Ian Cooper for recruiting new members.

–     Shoe tags will be pink this year.

  1. Treasurer’s report.

Chris presented the audited accounts for 2016, which were adopted by the meeting.

–     Subscription income was slightly lower than the previous year but there were no unusual items of expenditure. A cash surplus of £24,213 was achieved.

–     The bank balance was £36,438 at 31st December. Cash is being accumulated to finance the re-surfacing of the upper courts.

  1. Subscription rates

It was agreed to leave all subscriptions at the same level as last year:
      Full – £225,       Family – £530,       Midweek – £155,      Under 25 – £110.
      Student – £80,      Junior – £80,      Under 9 – £30      Overseas – £15
      Non-playing – £10

  1. Captains’ Reports

Yvette thanked the organisers of the ladies teams. Ian was unable to attend the meeting but sent his thanks to the men’s team captains.

  1. Junior report

–     Junior evenings, holiday tennis camps and box leagues continue to be well supported.

–     We have 5 Aegon teams run by parents and the Road to Wimbledon tournament will be run this year by Barry Walsh.

–     The summer junior tournament will be held in week commencing 29th August with the finals on Sunday 3rd September.

–     The committee have all been involved for a while and new members are needed.

–     Keith thanked the junior committee and our coaches Ian and Ivanka.

  1. Election of officers and committee

Keith thanked all the committee for their work.

He particularly mentioned the three people who are standing down: Yvette Barton after 11 years as ladies captain, Ian Riley after 4 years as men’s captain, and Robert Mahalski after 4 years with responsibily for courts and grounds.

Keith also thanked Lenie for keeping a diary of court bookings and Heinz for being responsible for tennis balls.

The following were elected for the forthcoming year:

   President   Joan Colenso

   Chairman   Keith Tilson
   Secretary   Vanessa Relleen
   Treasurer   Chris Relleen
   Ladies Captain   Jane Matchett
   Men’s Captain   Mack Parker
   Membership Secretary   Anna Lise Gordon
   Junior Representatives   Sarah Ross
   Clubhouse   Frank Brierley
   Courts & grounds   vacant
   Social   Jackie Spence
   Website   Juliet Bagnall
   General   Alex Dear
      Viki Royce
      Barry Walsh

   Auditor   Peter Roche

10.Any other business

  1. Courts 1, 2 and 3 are slippery again, which is largely due to debris falling from the 2 oak trees on our boundary. It was suggested they should be felled but agreed to have them cut back soon.
  2. These courts are due to be resurfaced in Autumn 2018 and members were asked to find out about any surfaces they like at other clubs.
  3. There are currently 12 table tennis members with more people interested.
  4. Several regular fours play on weekday mornings and, when 2 courts are needed for a match, they are sometimes unable to play. It was suggested that matches should start at 11.30 so as not to interfere with the regular games. The committee will consider this. For matches that are already arranged notice will be given to the groups concerned.
  5. It is felt the club should have a defibrillator. The committee will investigate the costs and practicalities.

The meeting closed at 8.40

Post-meeting Note

Alex and Viki have volunteered to take on joint responsibility for courts and grounds.





Currently courts 1, 2&3 are Porous Acrylic (“PA”) courts. These courts were prepared as PA in 2008.At that time it was anticipated that the courts would have a ten year life. The courts have been fully depreciated in the Club’s accounts as at 31 December 2017.

As a consequence over the last few months the Club’s Committee has been considering the options available for these three courts and have taken the opportunity to play on different court surfaces at neighbouring clubs.

Options Considered

  1. Invest money approx. £9,000 as a one off then £2,000 per year for cleaning the existing PA courts and thereby prolong their life and use. In addition this would mean the decision on future court surface could be deferred for up to 3 years
  2. Replace the existing courts with new PA courts
  3. Replace the existing courts with Matchplay Carpet courts,the same surface as on courts 4& 5
  4. Replace the existing courts with Artificial Grass (“AG”) courts
  5. Replace the existing courts with Artificial Clay (“AC”) courts

The matters considered by the Committee in relation to each of these options is set out below.

Option 1 – Short-term refurbishment

The PA courts are popular with some members, are relatively forgiving on joints, are relatively slow and are therefore suitable for coaching. However, these courts excite considerable upset with some members as they are not playable after heavy frost or rain and can be slippery at other times.

A significant amount of short term spend would be incurred and over the medium term would increase the amount of disruption (i.e lack of court availability) as these courts will need replacing in probably 3 years even with a major refurbishment.

Option 2 -New PA courts

We have been advised by Trevor May, our current contractor that it may be possible to improve the drainage characteristics of these courts during the installation of a new generation of PA courts.

However, it is in the nature of this type of court that they are likely to be less available for play after frost or heavy rain and tend to be more prone to moss and algae growth than AC.

Option 3 – Matchplay Carpet courts

We believe the majority of members enjoy using the Carpet courts on courts 4 & 5. The courts are well used and can be played on in almost all weathers including after frost and heavy rain.

However, if we chose Carpet courts we would only have one type of surface available, thereby restricting choice to members. In addition the Club’s Head Coach would prefer a slower surface for coaching .In addition these courts tend to be moisture retentive and therefore in damp/wet conditions balls tend to become heavy.


Option 4 –Artificial Grass

They are probably the quickest courts of the options we are considering. This type of court appears to provoke both strong positive and strong adverse reactions from players where it is used.

This type of court may be less resilient/usable in winter weather than Carpet or AC. In addition the Club’s Head Coach is of the view that this type of court would not be ideal for coaching purposes.

Option 5 – Artificial Clay

In recent times many clubs have installed AC and the feedback is generally positive. It is a relatively slow surface, playable in most weather conditions, is generally viewed as being one of the more sympathetic surfaces on players ’ joints and is suitable for coaching.

However, there are issues which need to be considered. It is possible that removing leaves and other debris may be difficult and that the courts will require deep cleaning twice a year. In addition there will be a requirement for all members to commit to drag the courts before or after play to ensure that the courts have an even playing surface.

If we choose AC we would select Artificial Red Court , which is one of two AC surfaces recommended by the LTA.

The cost of replacing the courts.

We have received two quotes from potential contractors, Trevor May and First Surface . These estimates do not show a very significant cost variation as between types of court surfaces or as between contractors.

The cost of replacing the courts will be in the range of £65,000 to £90,000 inclusive of VAT. This relatively wide range of cost estimate arises from an uncertainty as to the extent of preparatory work needed. This uncertainty is common to all options.

The Club’s financial position and the timing of the resurfacing project

As can be seen in the Club’s accounts as at 31 December 2017 the club had cash of £53,376.

In a normal year the Club generates a cash surplus of between £17,000 to £25,000. This additional cash will be available by July/August,as annual membership subscriptions will have been received.

The best time to undertake the work, taking into account weather and demand for courts is in September/October. The work is likely to take 2 or 3 weeks.

We therefore anticipate that the Club will have cash of approximately £70,000 at the end of August, when this is set against a high end cost estimate of £90,000 plus a safety margin for the works of £10,000 it results in a potential cash shortfall of £30,000.

We plan to bridge this shortfall in two ways:

  • Interest free loans from members. We have received, to date, pledges from eight members, varying in individual amounts from £2,000 to £5,500. In total these pledges add up to £30,000

We are very grateful to all members who have offered to assist the Club in this way.

These loans will be repaid when the Club has sufficient funds, probably two or three years after the finish of the work on the new courts.

  • By increasing the annual subscription by 10%- this will raise approximately an extra £5,000 per annum

Given the above, the Committee is confident that funding is available to undertake this project in September/October of this year.


Matters for Members’ decision

All court replacement options had supporters amongst the Committee members. However, ultimately the Committee has decided to recommend to Members that the new court surface for courts 1, 2 & 3 should be Artificial Clay.

Therefore Members are asked to vote on the following recommendations:

  1. We should resurface courts 1,2 & 3 in September/October of this year
  2. The preferred contractor is Trevor May
  3. The new court surface should be Artificial Clay
  4. The budget for the work should be £90,000 inclusive of VAT
  5. Part of the funding of the project, £30,000, will come from loans from Members. These loans will be interest free and will be repayable when the Committee judges that the Club has adequate funds
  6. Subscription rates for 2018/19 will be increased by 10% compared to the previous year.


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On March 15th, 2018, posted in: Latest News by