Club Rules

  1. The Club shall be known as “Claygate Lawn Tennis Club”.
  2. The Club is constituted as a non-profit-making Members Club. In no circumstances during the continuance of the Club, nor at or after its dissolution, shall any assets or surplus funds be distributed to any member or other person nor to any organisation which is not itself either constituted as non-profit-making or a charity.
  3. There shall be a President, Vice-Presidents, Chairman, Trustees, Hon. Secretary and Hon. Treasurer, and the Club shall be governed by a Committee.
  4. The number of Trustees shall not be less than three and any property of the Club shall be vested in not less than three of them. They shall deal with the property as directed by resolution of the Committee (of which an entry in the minutes book shall be conclusive evidence) and they shall be indemnified against risk and expense out of the Club property. Trustees may only be appointed or removed by a majority vote at a General Meeting.
  5. A copy of these Rules and of the Club Regulations shall be displayed at all times on the Club notice board. The Rules shall not be amended or added to except at a General Meeting of the Club. The committee shall have the power to make, repeal and amend the Club Regulations as they consider necessary and to decide any matters not covered by current Rules and Regulations.
  6. The Club cannot accept any responsibility for the loss of, or damage to, any property belonging to members or visitors howsoever caused or for injuries to persons on Club premises.
  7. The Club shall seek affiliation to the Lawn Tennis Association through Surrey Lawn Tennis Association and shall adopt the rules of this organisation in relation to play.
  8. The accounts of the Club shall be closed on the last day of December in each year and audited by a person or persons (not being a member of the Committee) appointed annually by the members at the Annual General Meeting. The audited accounts shall be submitted to the Annual General Meeting.
  9. If it becomes necessary for the Club to borrow money a General Meeting of the Club must pass a resolution to empower the Committee to do so. This resolution shall specify the amount and manner of the borrowing and the security involved and thereupon the trustees shall at the direction of the Committee make all such dispositions of the Club property or any part thereof and enter into such agreements in relation thereto as the Committee may deem proper for giving security for such loans and interest. All members of the Club, whether voting on such resolution or not, and all persons becoming members of the Club after the passing of such resolution shall be deemed to have assented to the same as if they had voted in favour of such resolution.
  10. Members of the Club who personally guarantee any loan or advance made to the Club shall if called upon to satisfy such guarantee be indemnified by the Club out of the Club property.
  11. If at any General Meeting a resolution for the dissolution of the Club shall be passed by a majority of members present a special meeting must be held not less than one month thereafter at which not less than one half of the voting members shall be present. If at this second meeting the same resolution is passed by a majority of three-quarters of the members present the Committee shall be required to wind up the affairs of the Club. The meeting shall give directions as to the disposal of the Club’s assets within the scope of Rule 2 and subject to the approval of the majority of the Trustees.